HP DESKJET 350 Betriebsanweisung

User's GuideHP OfficeJetModel 330 and Model 350

Key Things to Remember about FaxingIn GeneralNSome of the settings that you can make with the HP OfficeJetManager apply to both PC and paper faxes; ot

3.Click the arrow to the right of theSelect Phonebookbox and select aphonebook from which to copy names. ThePhonebook Contentsboxdisplays the names in

Modifying a Phonebook from the SendFax Dialog BoxTo modify a phonebook from the Send Fax dialog box, while you'rein the process of sending a fax:

Importing names andfax numbers from other applicationsIn addition to creating a phonebook in Eclipse FAX SE, you can useanother application to create

3.Use the Save As feature to save the file in a format that can beimported into Eclipse FAX SE, or check the application's user's guidefirst

Receiving Faxes to Your PCWhen you select Receive from Eclipse FAX SE, you are given twooptions: log and setup. SelectingReceive/Logwill allow youto v

Using the Receive Logto view, print, or delete faxesEach time you receive a fax, it is recorded in a log. The log is asummary of the date and time the

Deleting FaxesTo delete one or more faxes from the Receive Log, follow the stepsbelow.Note:`Once a fax has been deleted, it can't be recovered.1.

Forwarding a FaxTo forward a fax you've received to another person:1.From the Eclipse FAX SE menu bar, chooseReceive/Log.2.From the Receive Log,

Printing Faxes and FilesThis section tells you how to print an entire fax or selected pages ofa fax from the Send Log or Receive Log, as well as how t

Printing a file from Eclipse FAX SEEclipse FAX SE recognizes and supports files saved in formats suchas TIF, PCX, DCX, CVR, as well as LHD and SND. To

Send paper faxes, scan documents, andmake copies by loading your documentin thefax/copy loading tray.Flip thislegal extensionbackward to supportlegal-

Using Menusand Toolbars to View FaxesThis section explains how to open files in Eclipse FAX SE to look atthe faxes in different ways (horizontally, ve

The View menuTo select the view menu, highlight the fax entry you want to look atfromSend/LogorReceive/Logand click theViewbutton. The fax isdisplayed

Zooming in on a pageFirst make sure you're in Best Fit or Full Page view (you can't zoomin Thumbnail view). To zoom in on (magnify) a page,

The Tools menuThe Tools menu toggles betweenShow Tool BarandHide Tool Bar,which, when activated, allows more room to display your fax becauseit is con

Tool Use this tool to...NamePage Turning/Jump to Page Select a page to view. You can either clickthe left or right arrow until the desired pagenumber

The Thumbnail toolbarThe Thumbnail toolbar appears when you click the Thumbnailbutton,, or chooseView/Thumbnail Viewfrom the View toolbar.Most of the

ScanningUsing the AutoPrompt is the easiest and quickest way to scandocuments to your PC, although you can also use Eclipse Fax SE todo it.Note, for h

3.Specify a PC filename for your scanned document.Optionally, you can change the resolution, adjust the contrast, orinvert the image. Inverting the im

Scanning using Eclipse Fax SEEclipse Fax SE lets you do the following:NScan and FaxIf you want to add a cover page or text and images to adocument, or

4.Complete the Send Fax dialog box (See "Sending a Fax from aWindows Application"). Next, click theSend Faxbutton and the HPOfficeJet Scan O

Using the AutoPromptWhenever you load a paper document into the loading tray of yourHP OfficeJet, the AutoPrompt immediately displays on your PCscreen

Using Eclipse Fax SE to scan and view, or printTo scan and view a document:1.Load the document in the loading tray, face-down.2.From the Eclipse FAX S

8.For either Scan and View or Scan and Print, when the document(s)has been scanned, the file is displayed. You can now choose one ofthe following opti

Using Advanced Eclipse FAXSE FeaturesUsing advanced features, you can add text, images and cover pages toyour fax before sending it. The following adv

The Fax to File button3.In theSave File as Typebox select:(*.LHD) for Letterhead; (*.SND)for Second Sheets; and TIF, PCX, or DCX for all other faxes.4

Faxing a saved filefrom Eclipse FAX SETo send a fax directly from Eclipse FAX SE (first save the documentusing the procedure explained above):1.From t

Adding text to a faxUse this feature to add one or more notes to a fax before sending it.Although you can add a note, you can't rewrite or edit t

Preparing the documentThis section shows you three ways to add text to a document: (1) Addtext to a fax sent from a Windows application; (2) add text

To add text to a fax sent from a Windows application:1.Follow the steps listed in "Sending a Fax from a WindowsApplication."2.Next, click th

Adding text with the Edit toolbarTo display the Edit toolbar, click the Edit tool on the View orThumbnail toolbars. Although most of the tools are the

8.If you began this process by opening a file (Method 2), or from theSend or Receive Log (Method 3), you're asked if you want to save thechanges

Sending a paper faxusing the AutoPrompt1.When you click the AutoPromptFaxbutton, the Send Fax dialog boxdisplays.Enter the name and fax number of the

Adding an image to a PC faxIn this section, you'll learn three methods of adding an image to a faxon your PC: (1) adding an image to a fax sent f

Method 1:`Adding an image to a fax sent from aWindows applicationTo add an image to a fax sent from a Windows application:1.Follow the steps in "

Using the Place Image Window to Add an ImageToaddanimagetothefax:1.From the Place Image menu bar, chooseFile/Open. The Open dialogbox appears.2.In the

6.To select the image, draw a box around it by holding holding downthe left mouse button and then releasing it. The area you select isenclosed by a bl

10.To send the fax now, chooseSend/Send Faxfrom the main menu.You're asked if you want to merge the image with the fax. Click theYesbutton. TheSa

Method 1:`Adding documents to a fax sent from aWindows application1.First, follow the steps listed in "Sending a Fax from a WindowsApplication.&q

Method 2:`Adding documents to a fax saved as a file inEclipse FAX SE1.ChooseFile/Open Filefrom the Eclipse FAX SE menu bar. The Opendialog box appears

These are the collected documents, shownhere in alphabetic order.These are the pages in each docu`ment, shown in the order in whichthey will be faxed.

3.Use the Thumbnail toolbar to delete the pages or change the order ofthe pages. For more information, see "The Thumbnail Toolbar."(Using Me

6.To fax the file now, chooseSend/Send Fax.If you started this procedure by sending a fax from a Windowsapplication (Method 1), the fax is sent at the

Copying using the AutoPromptWhen you press theCopybutton, a Copy dialog box displays.This allows you to set the number of copies and any reduction orc

1.If you want to save the cover page with a different filename, do sonow.2.If the image has been saved to a file in Eclipse FAX SE, go on to step3. Ot

9.To enlarge the image, resize the Place Image window or use the zoomfeature (draw a box around the image by first holding down and thenreleasing the

Using Letterheadand Second Sheets in faxesYou can send faxes on versions of your own letterhead and secondsheets. (Letterhead is used for the first pa

Creating Letterhead and Second SheetsThis section explains three ways of creating a letterhead and secondsheets on your PC: (1) faxing your existing l

Method 3: Creating Letterhead in Eclipse FAX SEIf you plan to incorporate your logo or some other image, beforebeginning this procedure, either scan i

9.To add text in another location, repeat steps 5 through 8.10.To incorporate your logo or some other image, chooseSpecial/PlaceImagefrom the menu bar

2.In theFile Namebox, type a name for the file.NFor letterhead, use extension .LHD.NFor second sheets, use extension .SND.3.Click theOKbutton.Note:`Ad

Sending faxes with Letterhead and Second SheetsWhen using letterhead and second sheets, you can preview the faxbefore sending it. To preview a fax, cl

2.Complete the dialog box, but do not click theSend Faxbutton yet.3.TheOther Sheets: Letterheadbox displays the name of the lastletterhead used.To fax

Setting the New Page Paper SizeTo change the paper size, chooseFile/New Pagefrom the EclipseFAX SE menu (e.g., when creating letterhead or second shee

For HP OfficeJet Model 350 users who have already installed theirOmniPage Limited software, a fourth option, Scan with OCR,isalsoavailable on the Auto

4 Making Copies andPrintingTopic PageWhat You Need to Know 4-2...Choosing media 4-2...Tips for

What You Need to KnowIn this chapter you'll learn how to:Nchoose media for printing from your PCNload envelopesNcontrol the printer settingsNmake

Tips for LoadingPaper and Other MediaNLoad media print side down.`Forplain paper, this is usually indicated by an arrow on thepackaging.`Forletterhead

Using the AutoPromptto Make Copies1.Load your document, face-down, in the loading tray. (Depending onthe thickness of the paper, you can load up to 20

Using the Front Panelto Make Copies1.Adjust the document guide, ifnecessary, then load your document,face-down, in the loading tray.(Depending on the

Helpful Hints:NIf the "Memory full" message displays after you try to make multiplecopies, make one copy of that document at a time.NYou can

MENU:Fax/CopyContrastAdjusting the ContrastTheFax/CopyContrast setting affects the lightness and darkness ofyour outgoing faxes and copies as they are

Using the HP OfficeJetPrinter OptionsPrinter options include the method used to print your document(Printout Mode), the print quality of your document

Opening theHP OfficeJet Printer Options1.When you chooseFile/Printin a Microsoft Word document, the Printdialog box appears.2.Click thePrinter...butto

3.Highlight the HP OfficeJet Series 300 Printer, then click theOptionsbutton; the HP OfficeJet printer dialog box appears.Reviewing the Printer Settin

Sending a FaxDirectly from Your PC1.Using your Windows application, create the document you want tofax.2.ChooseFile/Print Setupin your Windows applica

Use Whenever You Need To Print ...OptionOrientationPortrait Across the width of the page (letter-style). Portrait is the defaultOrientation setting.La

Choosing the Grayscale OptionsWhen you chooseGrayscaleas the Printout mode andOptionsin thePrint Setup dialog box, the Grayscale Options dialog box ap

Printing EnvelopesWith Windows ApplicationsWhen using the HP OfficeJet to print envelopes from a Windowsapplication, be sure to choose envelopes as th

Loading Envelopes1.Remove the output tray andsetitaside.sl-62.Pull the paper tray toward youslightly.Remove the paper bridge andany paper currently lo

4.Slide the green paper guide tothe right until it's flush withthe edge of the envelopes, andit snaps into place at theappropriate envelope setti

5UsingtheFront PanelTopic PageWhen and How to Use the Front Panel 5-2...Using the Menu Buttons 5-3...Tutoria

When and Howto Use the Front PanelIn this chapter, you will learn to modify device settings that controlthe management tasks of the HP OfficeJet, usin

Using the Menu ButtonsThe figure below provides a quick overview of how to use the frontpanel buttons with the menu system.PressMenuto enter themenu s

Tutorial: Moving in the Menu Systemand Entering Words and SymbolsIn this tutorial, you'll learn how to move through the menus and entercharacters

Do this: For this display:Usingthese buttons:3.PressRight Arrowto movethe blinking cursor one spaceto the right. (From now on,we will just show theRig

Sending a Paper FaxUsing the Front Panel1. Dialthe fax number using one of thefollowing methods.NUse the numeric buttons on theHP OfficeJet.NPress the

Do this: For this display:Usingthese buttons:9.PressEnter/Saveto save thename you entered ("Ab Co.").The display prompts you toenter your co

Using Send Fax SetupTo change the header for your outgoing faxes, follow the menu mapbelow. Remember, you can also change the header by selecting thes

ResolutionChanging the Send Fax QualityTo modify the quality of outgoing faxes, follow the menu map below.Remember, you can also modify the quality of

Changing the Loaded PaperSizeFollow the menu map below to change the size of paper, which youcan also do by accessing theOfficeJet Setup/Loaded Paper

Redial/PauseUsing Speed Dial SetupFollow the menu map below to set up speed dial numbers, which youcan also do by accessing theOfficeJet Setup/Speed D

Controlling SoundsFollow the menu map below to set up the sounds, which you can alsodo by accessing theOfficeJet Setup/Soundsmenu from the HPOfficeJet

Receive ModeUsing Receive Fax SetupFollow the menu map below to modify the receive fax setting, whichyou can also do by accessing theOfficeJet Setup/R

Scheduling a FaxFollow the menu map below to set up the fax schedule, which youcan also do by accessing the Send Fax dialog box from Eclipse FAXSE in

Changing Copy ReductionFollow the menu map below to reduce your copies, which you canalso do by accessing theOfficeJet Setup/Copy Reductionmenu fromth

6 Troubleshooting& MaintenanceTopic PageTroubleshooting 6-2...When you need help 6-2...

Making CopiesUsing the Front Panel1.Adjust the document guide, ifnecessary, then load your documentface-down in the loading tray.Depending on the thic

TroubleshootingIn this chapter, you'll learn how to diagnose and solve problems,change the print cartridge, and understand the meanings of displa

About the warranty: Hewlett-Packard guarantees the HP OfficeJetagainst defects in materials and workmanship for one year. Duringthe warranty period, H

U.S. Customer ResourcesHours ofOperationSupportProvidedTelephoneNumberOrganizationCompuServe (800) 524-3388 (Mustbe a subscriber. Askfor agent #51.Com

Whom to call if you're in Canada:Canadian Customer ResourcesOrganization TelephoneNumberSupportProvidedHours ofOperationHP Direct From Toronto:1

Canadian Customer ResourcesHours ofOperationSupportProvidedTelephoneNumberOrganizationCompuServeTo become asubscriber, call1 (800) 524-3388 andask for

Error Notification: Beeps, BlinkingLight, MessagesThe HP OfficeJet notifies you with sound (beeps), a blinkingSeeDisplaylight, and a message under the

Understanding the Displayed MessagesThe following front panel messages are listed alphabetically for easyreference.This message: Has this meaning: And

And requires this action:Has this meaning:This message:Close coverThe front panel is open, the topcover is open, or both are open.First close the top

And requires this action:Has this meaning:This message:Fax failed from(fax number)A communication error betweenyour HP OfficeJet and thesending fax ma

And requires this action:Has this meaning:This message:Fax poll failedThe HP OfficeJet tried to pollanother fax machine. The pollfailed because there

1UsingtheHP OfficeJet ManagerTopic PageIntroducing the HP OfficeJet Manager 1-2...Running the HP OfficeJet Manager 1-3...

And requires this action:Has this meaning:This message:Load documentbefore Start TimeYou scheduled a fax using theSend Fax Later feature and choseto s

And requires this action:Has this meaning:This message:Open coverClear fax jamThe document you loaded forfaxing was either loadedimproperly or jammed

And requires this action:Has this meaning:This message:Out of paperfor fax/copyThe HP OfficeJet has attemptedto print a received fax or make acopy and

And requires this action:Has this meaning:This message:Printing. . .Waiting for dataThe printer has paused to waitfor further print data.Usually, no a

And requires this action:Has this meaning:This message:Store fax now?1=Yes 2=NoWhile scheduling a fax, you areprompted to 1) store thedocument in memo

And requires this action:Has this meaning:This message:SYSTEM ERRORnnnCall for serviceA very serious error has occurredthat requires servicing.Record

And requires this action:Has this meaning:This message:SYSTEM ERRORnnnTurn power off/onA serious error has occurred thatmay require servicing. In some

And requires this action:Has this meaning:This message:Waiting for pollYou have set up a document tobe polled from the fax loadingtray.No action is re

Solving ProblemsWhile Printing, Faxing, or CopyingThis section describes how to solve problems you might encounterwhile using the HP OfficeJet.Symptom

Solution:Cause:Symptom:The printcartridge hasdried ink on the"nose."The ink nozzles of theprint cartridge areclogged.1. Press the Clean Pen

Copyright Hewlett-Packard Company 1995,1996All rights are reserved.No part of the documentmay be photocopied,reproduced, or translatedto another langu

Introducing theHP OfficeJet ManagerIn this chapter, you will learn how to use the HP OfficeJet Manager,a software application program that allows you

Solution:Cause:Symptom:3. Remove the print cartridge. Hold theprint cartridge by the green top with the"nose" pointed upward. Place two drop

Solution:Cause:Symptom:I can't get the fontsize I want whenprinting from myDOSapplication.The HP OfficeJet does notsupport the use of fontcartrid

Solution:Cause:Symptom:Some of my menusettings seem tohave reverted totheir factoryvalues without mychanging them.An internal error hascaused some or

Solution:Cause:Symptom:Ican print, scan,and changesettings with theHP OfficeJetManager, but PCfax either doesn'twork or worksstrangely.You may ha

Solution:Cause:Symptom:PC faxes quitduring sending.It is possible that your PCis overloaded withactivity like sending morethan one fax at a time, orst

Maintaining Your HP OfficeJetUse these guidelines to keep your HP OfficeJet in the best possibleoperating condition::Print cartridges dry out and may

Changing the Print Cartridge1.Open the front panel, then the topcover.sl-302.Pull the print cartridge toward youuntil it releases and snaps forward.sl

4.Open the print cartridge box andcontainer, then grasp the print car`tridge by the green top and remove thecartridge from the container. Gentlyremove

7 ReferenceThis chapter provides information on the product specifications,ordering, warranty, and regulatory agencies.Topic PageProduct Specification

Product SpecificationsThe specifications that follow are subject to change without notice.Dimensions17.25 w x 15.5 d x 11.125 h (inches)438 w x 394 d

Running the HP OfficeJetManagerTo run the HP OfficeJet Manager, double-click the HP OfficeJetManager icon. The HP OfficeJet Manager window appears. A

Arial Black, CG Goudy Old Style,Phyllis, Graphite Light, CG PosterBodoni, Lucida Casual, Gill SansShadow, Milestone Font, Signet Round`hand, and PL Be

CompatibilityCCITT Group 3Transmission SpeedITU-T Test Image #1Coding SchemesMH, MR, and MMRModem Speed9600, 7200, 4800, and 2400 bpsFax Loading Tray

Copy SpeedScan Margins50 seconds per pageScan ResolutionCopy Reduction100%, 95%, 90%, 85%, 80%,75% (Legal-to-Letter), 70%Multiple CopiesUp to 99Top ma

Ordering InformationTo order the supplies and accessories listed in the table below,contact your HP dealer. If your dealer is out of stock, you can or

Obtaining a Material SafetyData Sheet (MSDS)You can obtain the current MSDS for the print cartridge (HP Part No.51626A) used in the HP OfficeJet Serie

For HP printer products, the use of a non-HP or refilled printcartridge does not affect either the warranty to the customer or anyHP support contract

The REN is useful to determine the quantity of devices you mayconnect to your telephone line and still have all of those devices ringwhen your number

NPlaces where telephones are specifically installed to alertemergency authorities such as fire, police, or medical assistancepersonnel.NHospital rooms

CAUTION:Changes or modifications not expressly approved byHewlett-Packard for compliance could void the user's authority to usethe equipment.Noti

This digital apparatus does not exceed the Class B limits for radionoise emissions from digital apparatus set out in the RadioInterference Regulations

Using the HP OfficeJet Manager HelpSystemThe HP OfficeJet Manager has an online help system. When youchooseHelpfrom the HP OfficeJet Manager menu bar,

IndexSymbols. (period), ! (exclamation point), ,(comma), ' (apostrophe), ()(parentheses), & (ampersand), #(number sign), @ (at sign), - (dash

Index`iicomma (,) with Symbols button, 5-5contrastadjusting for faxing and copying, 4-7adjusting for paper faxes, 2-13, 2-14, 4-7adjusting for paper f

Index`iiiEuropean DL envelope, loading forprinting from your PC, 4-15exclamation point (!) with Symbols button,5-5Ffactory settings. See Self Test rep

Index`ivJjam. See paper jamLLeft Arrow button, 5-3letterhead (using in Eclipse FAX SE),3-74, 3-76, 3-78restrictions, 3-73letterhead paper, how to load

Index`vphonebook (Eclipse FAX SE)adding, changing, or deleting from theSend Fax dialog box, 3-32creating a group of names from, 3-30deleting from the

Index`vichanging the display, 3-36Receive Log (Eclipse FAX SE)(continued)deleting a fax from, 3-37forwarding a fax to another person, 3-38printing an

Index`viiSend Log (Eclipse FAX SE)adding an image to a fax in, 3-62adding documents to a fax in, 3-67adding text to a fax in, 3-58Send Log (Eclipse FA

Index`viiitoolbars (Eclipse FAX SE). See Edittoolbar, Thumbnail toolbar, ViewtoolbarTools menu, 3-44transparencies, loading for printing fromyour PC,

Using the File MenuWhen you chooseFilefrom the main OfficeJet Manager menu, thefollowing drop-down menu appears.Running Eclipse FAX SEfrom the HP Offi

Using the OfficeJet Setup MenuWhen you chooseOfficeJet Setupfrom the main OfficeJet Managermenu, a drop-down menu appears, which you can use to config

Applies To...Use Whenever You Need To...SettingReceive Fax Setup Change the Receive Mode to indicate whetheryou want the HP OfficeJet to automatically

Using Send Fax SetupTo set up header information, dialing mode, and automatic redial,chooseOfficeJet Setup/Send Fax Setup. The Send Fax Setup dialogbo

Selecting Dialing ModeDialing Mode offers you an option between Pulse and Tone. In theDialing Modebox, chooseToneif your telephone has touch-tonecapab

Setting up Speed Dialing(for Paper Faxes Only)The speed dialing feature allows you to store frequently used faxnumbers (either to individuals or group

Storing Speed Dial Codes for Individuals1.ChooseOfficeJet Setup/Speed Dial Setup.2.In theNameandFax Numberboxes, across from each code, type therecipi

Contents1. Using theHP OfficeJet Manager 1-1...Introducing the HP OfficeJet Manager 1-2...Running the HP OfficeJet Manager 1

To delete an entry, highlight the name by clicking it, and press theDelete key on your keyboard.To print a report showing all the information you have

Changing Send Fax QualityWhen you chooseOfficeJet Setup/Send Fax Quality, the Send FaxQuality dialog box appears.Changing the contrastTo modify theCon

Note: For PC scanning, you can override the settings made here. Formore information, see chapter 3 or the online help system for EclipseFAX SE.Using R

Selecting Auto or ManualReceive Mode for incoming faxesBefore you select the auto or manual Receive Mode setting forincoming faxes, review the setup i

Setting Automatic ReductionTheAutomatic Reductionsetting automatically reduces each page ofyour incoming fax to fit the paper loaded in the tray. The

Distinctive Ring"Distinctive ring" is a service provided by a telephone company. Youneed to check with your telephone company to see if it i

Remote ServiceIf you've contacted a Hewlett-Packard service representative about aproblem, you may be asked to turn the remote service settingOnb

Reducing Copies of OriginalsTo make reduced copies of originals, selectOfficeJet Setup/CopyReductionand slide the mouse down the list of percentages d

Do the following before changing any settings on this dialog box.1.Determine if your DOS software application provides a printer driverthat you can us

Controlling Sound SettingsTo modify the sounds produced by your HP OfficeJet, selectOfficeJet Setup/Sounds. A marked setting indicates the feature is

Printing Logs and Reports 1-26...Printing a Fax Log Report Automatically 1-26...Printing Fax Logs 1-26...

Using the Options MenuTheOptionsmenu gives you three options to choose from:NotifyWhen,AutoPrompt,andPC Faxing.Being notified of errors or warningsWhe

Using the AutoPromptWhenever you place a paper document into the loading tray of yourHP OfficeJet, the AutoPrompt will be displayed on your PC screen.

You can turn off the HP OfficeJet Series 300 AutoPrompt feature byclicking the box to the left of "Don't show AutoPrompt when adocument is l

Routing Received FaxesWhen PC faxing is enabled, you will be asked to specify whether toroute incoming faxes to the HP OfficeJet printer or to your PC

Printing Logs and ReportsThe Reports menu offers three choices:Automatic Log,Print FaxLog,andPrint Reports.Printing aFax Log Report AutomaticallyWhen

HP OfficeJetPersonalPrinter/Fax/Copier/ScannerFax Log ReportforAusten Enterprises111-2222Apr-23-96 2:30PMIdentification Result Pages Type Date Time Du

DescriptionHeadingResult(continued)"Error" means the fax failed during transmission, due to an error. Tryagain and/or contact the recipient

Printing HP OfficeJet ReportsChooseReports/Print Reportsto print any of the following reports.Samples and explanations for each report are provided at

HP OfficeJetPersonal Printer/Fax/Copier/ScannerSpeed Dial Report forAusten Enterprises111-2222Apr-23-96 08:30AMSpeed DialCode Number Name Fax Number01

The Menu Settings ReportThe Menu Settings report shows both the menu layout and thecurrently-selected settings in a hierarchical diagram. The currents

Adding a New Phonebook 3-26...Using Speed Dial for paper faxes 3-26...Adding entries from other applications 3-

HP OfficeJetPersonal Printer/Fax/Copier/ScannerMenu Settings Report forAusten Enterprises.111-2222Apr-23-96 09:36 AMMENUTime/Date, HeaderTime/DateFax

Send Fax LaterSetupCancelSendPrinter Set`tingsRemote Ser`viceOff *OnPolling Set`upReceiveSendBackup ReceptionOn *OffSilent De`tectOff *OnOff *OnCharac

Printer StatusReady*OfflineCopier SettingsCopy Reduc`tion100% *95%90%85%80%75% Legal-to-Letter70%Clean Pen

The Self Test ReportTo look at samples of internal fonts, review current and factorysettings, locate any print cartridge problems, as well as productv

Heading DescriptionFont Samples Sample characters and numbers shown for each of the eight internal fonts.MENU Features All menu items are listed.Curre

If your power fail report heading is "These faxes were in the processof being received but were not completely printed," ask the sender tore

2 SendingPaper FaxesTopic PageWhat You Need to Know... 2-2...Dialing from the front panel 2-2...Sending a

2`2What You Need to Know...This chapter explains how to send paper documents to other faxmachines, as well as send a loaded document on request (being

Redial/PauseTo immediately start redialing the last fax number you dialed, pressRedial/Pause.TheRedial/Pausebutton allows you to do two things:NImmedi

2`4Sending a Paper FaxUsing the AutoPrompt1. Loadyour document face-down in the fax loading tray. (Dependingon the thickness of the paper, you can loa

Adding an image to a PC fax 3-61...Method 1: Adding an imageto a fax sent from a Windows application 3-62...Method 2: Adding

3.Click theFaxbutton, the Send Fax dialog box displays.4.Enter the name and fax number of the recipient. Optionally, you canalso choose to send a PC f

2`6Sending a Paper FaxUsing the Front Panel1. Dialthe fax number using one of thefollowing methods.NUse the numeric buttons on theHP OfficeJet.NPress

Helpful Hints:NIf the line is busy, the fax number may be redialed automaticallyseveral times. Or, you may choose to manually redial with theRedialbut

2`8Sending Paper Faxesto Multiple Fax NumbersThe following procedure lets you manually send a paper fax toseveral numbers you have not already grouped

MENU:Fax SettingsSend FaxLaterSending a Paper Faxat a Future TimeYou can schedule a fax to be sent automatically, up to 24 hours laterthan the current

2`10Do this: For this display:Usingthese buttons:8.Enter the fax number.OR pressSpeed Dialand atwo-digit code number.OR press a One-Touch but`ton.0thr

MENU:Fax SettingsPollingSetupSending a Fax to Another FaxMachine Upon Request (BeingPolled)The following procedure allows another fax machine to instr

MENU:Fax SettingsPollingSetup2`12Asking to Receive a Fax fromAnother Fax Machine (Polling)Use the following procedure to poll another fax machine. You

ResolutionAdjusting the ResolutionThe Resolution setting affects the quality at which your outgoingfaxes are scanned. Change the Resolution setting be

MENU:Fax/CopyContrast2`14Adjusting the ContrastTheFax/CopyContrast setting affects the lightness and darkness ofyour outgoing faxes and copies, as the

5. Using the Front Panel 5-1...When and How to Use the Front Panel 5-2...Using the Menu Buttons 5-3...

3 Faxing andScanning:Sending from andReceiving toYour PCTopic PageIntroducing Eclipse FAX SE 3-3...Using Eclipse FAX SE 3-4...

Using Menus and Toolbars to View Faxes 3-41...Viewing a fax 3-41...Scanning 3-47...

Introducing Eclipse FAX SEEclipse FAX SE is a software program that allows you to scan andfax documents from your PC, as well as send and receive faxe

Using Eclipse FAX SETo access Eclipse FAX SE, do one of the following:NChooseFile/Run Eclipse FAX SEfrom the HP OfficeJet Managermenu.NDouble-click th

Using the Help SystemEclipse FAX SE has a comprehensive online help system, designedto help you look up the topics quickly. When you chooseHelpfromthe

Sending PC FaxesYou can use Eclipse Fax SE to send a fax directly from your PC,instead of from the device, and you can use the AutoPrompt to fax,copy,

Change any of the following as necessary.Resolution- you are given two options. The factory setting isStandard.NStandardresolution (the default) is 20

Viewing the Eclipse FAX SE Cover Pages1.ChooseFile/Open Filefrom the Eclipse FAX SE menu bar. (Youcannot view the cover pages from the Send menu.)2.In

RoundboxHalfpageNoteboxThinline

Sending a faxfrom a Windows applicationTo fax a document from a Windows application, other than EclipseFAX SE, follow these steps.1.In your Windows ap

7. Reference 7-1...Product Specifications 7-2...Ordering Information 7-6...

The Name boxTheCompany boxThePhonebook box6.In theNamebox, type the name of the recipient (personorcompanyname). To select the recipient's name f

7.In thePhonebookbox, select the phonebook you want by clicking onit.Next, click the arrow to the right of theNamebox and click therecipient's na

8.TheFax Cover Sheetbox shows the name of the last cover sheet used.NTo send the selected cover page with your fax, click theSendCoverbutton.NTo send

11.UnderSchedule, do one of the following:NSkip this box if you want your fax sent at the current date andtime, but after any pending faxes that are s

Place Image:Add an image to your fax before sending it. When youclick theSend Faxbutton, the fax is displayed with the Place Imagewindow open. See &qu

Sending a Quick Note fromEclipse FAX SEThe Quick Note feature lets you add a note to a cover page beforesending a fax, and is the easiest way to fax a

3.Click theSend Faxbutton. The Cover Sheet Notes dialog boxappears.4.Move your cursor to theNotebox by clicking in it or by pressing theTab key, and t

Using the Send Log to view, print,resend, delete, or reschedule faxesEclipse FAX SE keeps a log (list) of the faxes you have sent, whichyou can use to

Viewing Faxes1.To view a fax, do one of the following:Ndouble-click on the entry in the Send Log, or,Nhighlight the entry and click theViewbutton.The

Rescheduling a fax1.Set the display toUnsent FaxesorAll Faxes.2.Highlight the entry and click theReschedbutton. The Reschedule Faxdialog box appears.N

If You Don't ReadAnything Else...We know you'll want to get started using your HP OfficeJet asquickly as possible, and this short section sh

Resending a fax from the Send LogYou can resend a fax from the Send Log even if the fax has a statusof Completed or Terminated (unless it was a paper

Printing the Send LogTo print the Send Log, from theSend Logmenu click thePrint Logbutton. The Printer Setup dialog box appears; select HP OfficeJetPr

Sending a faxto more than one recipientYou can send a fax to every person in a phonebook, selectedindividuals from one phonebook, or individuals from

When you have finished adding recipients from this phonebook,select another phonebook. Continue in this manner until youhave added all the recipients

3.If you did not choose one of theSpecialoptions, you are finished withthe procedure. Your fax will be sent at the scheduled time to eachrecipient in

Adding a New PhonebookIf you need to send the same fax to different groups of people, suchas vendors, clients, or colleagues, to save time and duplica

Using Eclipse FAX SE to add a new Phonebook1.Open Eclipse FAX SE.2.From the Eclipse FAX SE menu bar, chooseFile/Open Phonebook.The Phonebook dialog bo

Adding names to a Phonebook1.From the Eclipse FAX SE menu bar, chooseFile/Open Phonebook.The Phonebook dialog box appears.2.In thePhonebook Titlebox,

SpecialCharacters Use in Fax Numbersasterisk (*) If the Dialing Mode is set to pulse, the asterisk switches the dialing modefrom pulse to tone. If the

Deleting a Phonebook1.From the Eclipse FAX SE menu bar, chooseFile/Open Phonebook.The Phonebook dialog box appears.2.In thePhonebook Titlebox, select