HP 9040 Betriebsanweisung

usehp LaserJet 9040mfphp LaserJet 9050mfp

viii ENWW

96 Chapter 7 Output devices ENWWLoading staples 1 Open the stapler unit door.2 Slide the stapler unit toward you.3 Turn the large green knob until the

ENWW Multifunction finisher 974 Turn the small green knob at the top of the stapler unit clockwise until the staple cartridge moves to the left of the

98 Chapter 7 Output devices ENWW7 Slide the stapler unit into the finisher.8 Close the stapler unit door and realign the multifunction finisher agains

ENWW 8-bin mailbox 99Making bookletsYou can gain access to the booklet feature in some software programs, such as desktop publishing programs. See the

100 Chapter 7 Output devices ENWW

ENWW Overview 1018Security featuresOverviewThis section explains important security features available for your MFP:● Foreign Interface Harness (FIH)●

102 Chapter 8 Security features ENWWForeign Interface Harness (FIH)The Foreign Interface Harness (FIH) provides a portal on the MFP. By using the FIH

ENWW Secure Disk Erase 1035 Click the appropriate button for the type of connection: Direct or Network. If you selected Direct, enter the MFP port and

104 Chapter 8 Security features ENWWAdditional InformationFor additional information about the HP Secure Disk Erase feature, see the HP support flyer

ENWW Security Lock 105Security LockThe security lock is a mechanical lock that is used to prevent the removal of internal computer components. Optiona

ENWW Overview 71The basicsCongratulations on your purchase of the HP LaserJet 9040mfp/9050mfp. If you have not done so, see the HP LaserJet 9040mfp/90

106 Chapter 8 Security features ENWW

ENWW Overview 1079MFP maintenanceOverviewThis section explains basic MFP maintenance:● Cleaning the MFP● Managing the print cartridge● Print cartridge

108 Chapter 9 MFP maintenance ENWWCleaning the MFP General cleaningTo maintain print quality, clean the MFP thoroughly:● every time you change the pri

ENWW Cleaning the MFP 109Note If toner gets on your clothes, wipe it off with a dry cloth, and wash your clothes in cold water. Hot water sets toner i

110 Chapter 9 MFP maintenance ENWW6 Close the front cover, reconnect all cables, and turn the MFP on (button in).To clean the outside of the MFP● Clea

ENWW Cleaning the MFP 111Cleaning the ADF delivery system Clean the ADF only if it is visibly marked or dirty, or if you are experiencing a decrease i

112 Chapter 9 MFP maintenance ENWW5 Locate the white, vinyl calibration strips.6 Clean the ADF backing and the calibration strips by wiping them with

ENWW Cleaning the MFP 1132 Locate the latch that releases the top ADF glass strip. Push the latch to the left, and pull down to expose the inside of t

114 Chapter 9 MFP maintenance ENWWTo clean the ADF rollers You should clean the rollers in the ADF if you are experiencing misfeeds or if your origina

ENWW Cleaning the MFP 1155 Open the ADF cover.6 Locate the rollers.7 Wipe the rollers with a clean, water-dampened, lint-free cloth.CAUTION Do not pou

8 Chapter 1 The basics ENWWResolution● 600 dots per inch (dpi) with Resolution Enhancement technology (REt)● FastRes 1200 provides 1200 dpi quality a

116 Chapter 9 MFP maintenance ENWWManaging the print cartridgeWhen you use a new, authentic HP print cartridge (C8543X), you can obtain the following

ENWW Managing the print cartridge 117Checking the toner levelYou can check the toner level using the MFP control panel, HP Toolbox, the embedded Web s

118 Chapter 9 MFP maintenance ENWWPrint cartridge conditionsUse these procedures when you see a message that relates to the print cartridge, or when y

ENWW Print cartridge conditions 119Rocking the print cartridge When you install a print cartridge for the first time, gently rock it from front to bac

120 Chapter 9 MFP maintenance ENWWPrinter maintenance kitNote The printer maintenance kit is a consumable and is not covered under warranty.To ensure

ENWW Overview 12110Problem solvingOverviewThis section will help you to troubleshoot and solve MFP problems.Clearing jams Occasionally, paper can jam

122 Chapter 10 Problem solving ENWWClearing jamsIf a jam message appears on the control panel, look for paper in the locations indicated in the follow

ENWW Clearing jams 123Clearing jams from the input tray areas To clear jams in Tray 11 Check for media in the Tray 1 area, and remove any media from t

124 Chapter 10 Problem solving ENWW3 Open the jam access cover. Pull out and lift the green tab.4 Remove any media from this area by pulling it out of

ENWW Clearing jams 1253 Close the tray.4 Open and close the right door to reset the MFP.To clear jams in Tray 41 Open the vertical transfer door on Tr

ENWW Features and benefits of the MFP 9Paper-handling ● Input• Tray 1 (multipurpose tray): A multipurpose tray for paper, transparencies, labels, and

126 Chapter 10 Problem solving ENWW3 If you did not see any paper in the vertical transfer door, open Tray 4.4 Check for paper in the tray area, and r

ENWW Clearing jams 127Clearing jams from the duplex printing accessory (duplexer)To clear jams in the duplex printing accessory1 Move the output devic

128 Chapter 10 Problem solving ENWW5 Open the front door.6 Check for paper in the duplex printing accessory area, and remove any paper by pulling it o

ENWW Clearing jams 129Clearing jams from the output areasTo clear jams in the stacker or stacker/stapler 1 If the jam extends into the output bins, s

130 Chapter 10 Problem solving ENWW4 Locate the green handle in the flipper area and lift the handle.5 Carefully pull out any media from the flipper a

ENWW Clearing jams 1318 Close all open doors. Push the output device back into place.To clear jams in the multifunction finisher1 Open the finisher co

132 Chapter 10 Problem solving ENWW3 Close the finisher cover.4 Move the finisher away from the MFP.5 Carefully remove any paper from the MFP output a

ENWW Clearing jams 1337 Open the stapler-unit door.8 To clear a booklet jam, turn the bottom green knob clockwise to remove the booklet.9 Close the st

134 Chapter 10 Problem solving ENWWTo clear jams in the left door (fuser area) 1 Move the output device away from the MFP to gain access to the left d

ENWW Clearing jams 1355 Close the left door. Push the output device back into place.To clear a staple jam from the stacker/stapler 1 Move the stacker

10 Chapter 1 The basics ENWWEnvironmental features● Sleep setting saves energy (meets ENERGY STAR® guidelines, Version 1.0 HP LaserJet 9050mfp only)N

136 Chapter 10 Problem solving ENWW3 Pull the cartridge out.4 Pull up on the lever labeled with a green dot.5 Remove the damaged staple.6 Press down o

ENWW Clearing jams 1377 Reinstall the staple cartridge.8 Close the stapler unit door.9 Push the stacker/stapler back into place.Note The stapler needs

138 Chapter 10 Problem solving ENWWTo clear a staple jam from the multifunction finisher 1 Open the stapler-unit door.2 Slide the stapler-unit toward

ENWW Clearing jams 1394 Turn the small green knob at the top of the stapler unit clockwise until the staple cartridge moves to the left of the stapler

140 Chapter 10 Problem solving ENWW7 Remove the damaged staple.8 Press down on the lever labeled with a green dot.9 Reinstall the staple cartridge unt

ENWW Clearing jams 14111 Close the stapler-unit door.In rare instances, a staple jam might occur in the upper half of the stapler head.1 Follow steps

142 Chapter 10 Problem solving ENWWTo clear jams in the 8-bin mailboxNote Check that the paper used is not thicker than the 8-bin mailbox supports. Se

ENWW Clearing jams 143Solving repeated jamsNote If jams continue, contact your HP-authorized service provider. (See the HP support flyer or go to www.

144 Chapter 10 Problem solving ENWWUnderstanding MFP messagesMFP messages appear on the control-panel display to relay the normal status of the MFP (s

ENWW Understanding MFP messages 145Resolving control panel messagesMessage Explanation or recommended actionAccess denied MENUS LOCKEDBecause the cont

ENWW Features and benefits of the MFP 11Parts and accessoriesType of item Item Description or use Order numberPaper handling 3,000-sheet stackerOne 3,

146 Chapter 10 Problem solving ENWWCanceling...<JOBNAME>The MFP is cancelling a job. The message continues while the job is stopped, the paper p

ENWW Understanding MFP messages 147CLOSE FRONT OR LEFT DOORTo continue turn off then onThe MFP was turned on with one of these doors open. Close the d

148 Chapter 10 Problem solving ENWWE-mail Gateway rejected the job because of the addressing information.Job failedOne or more of the e-mail addresses

ENWW Understanding MFP messages 149Gateways failed The MFP was unable to locate either an SMTP or LDAP server. Verify the gateway address.HP Digital S

150 Chapter 10 Problem solving ENWWMANUALLY FEED[TYPE] [SIZE]Load the requested media into Tray 1.To override the message, touch OK if the required me

ENWW Understanding MFP messages 151REPLACE CARTRIDGEThe print cartridge is out of toner and the Cartridge Low=CONTINUE message appears in the System S

152 Chapter 10 Problem solving ENWWTOO MANY PAGES IN JOB TO FINISHFor help touch OKThe external device received too many pages to perform the requeste

ENWW Understanding MFP messages 15320 INSUFFICIENT MEMORYTo continue touch OKThe MFP received more data than can fit in its available memory. You migh

154 Chapter 10 Problem solving ENWW30.00.02 SCANNER I/O FAILURECHECK COPY CONNECT CARDMake sure that the scanner is unlocked.Check the cables.Turn the

ENWW Understanding MFP messages 15552.xERRORTo continue turn off then onA temporary printing error has occurred.Turn the MFP off, and then turn the MF

12 Chapter 1 The basics ENWWMemory, fonts, and mass storageSDRAM Double Data Rate (DDR) memory DIMMs(100-pin)The MFP has two memory DIMM slots. One i

156 Chapter 10 Problem solving ENWW62NO SYSTEMTo continue turn off then onA problem exists with the MFP firmware.To continue, turn off the MFP, and th

ENWW Correcting output quality problems 157Correcting output quality problemsThe first step in correcting output quality problems is to determine if t

158 Chapter 10 Problem solving ENWWLight print or fade● The print cartridge might be low. Replace the print cartridge.● Maintenance might be due. Chec

ENWW Correcting output quality problems 159Gray background● Do not use paper that has already been run through the MFP.● Print a few more pages to see

160 Chapter 10 Problem solving ENWWMisformed characters ● Print a few more pages to see if the problem corrects itself.● Make sure that the environmen

ENWW Detecting MFP problems 161Preventing wrinkles on envelopesIf envelopes are wrinkled when printed, first ensure that you are using supported types

162 Chapter 10 Problem solving ENWWAn error occurs during a Digital Send job. Job failed.The MFP experienced an error while executing the digital send

ENWW Software, computer, and product interface problems 163Software, computer, and product interface problemsSituation SolutionA page fails to print.

164 Chapter 10 Problem solving ENWWComputer software problem.Check that your computer is working correctly by printing from a program you know works,

ENWW Software, computer, and product interface problems 165Garbled pages print, there are overprints, or only a portion of a page prints. ● Make sure

ENWW Features and benefits of the MFP 13External view of MFP1. ADF cover2. ADF3. Control panel with touch-screen graphical display4. Tray 15. Rig

166 Chapter 10 Problem solving ENWWJob was not duplexed. ● Print a configuration page to ensure that the duplex printing accessory is installed corre

ENWW Software, computer, and product interface problems 167Jams and paper-feeding problems occur.● See To clear jams in Trays 2 and 3 or To clear jams

168 Chapter 10 Problem solving ENWWMFP is ready, but not receiving data (the Data light does not blink). ● Check for loose I/O cable connections at th

ENWW Software, computer, and product interface problems 169The Macintosh computer is not communicating with the MFP.● Make sure the control panel disp

170 Chapter 10 Problem solving ENWWCommunicating by using an optional HP Jetdirect print serverIf you purchase an optional HP Jetdirect internal print

ENWW Checking the MFP configuration 171Checking the MFP configurationFrom the control panel, you can print pages that give details about the MFP and i

172 Chapter 10 Problem solving ENWWConfiguration pageUse the configuration page to view current MFP settings, to help troubleshoot MFP problems, or to

ENWW Checking the MFP configuration 173Jetdirect pageThe second page to be printed under Configuration is the Jetdirect page, which contains the follo

174 Chapter 10 Problem solving ENWWSupplies status pageUse the supplies status page to obtain information about the toner cartridge installed in the M

ENWW Checking the MFP configuration 175Usage pageUse the usage page to obtain information about the page sizes and number of pages printed, copied, an

14 Chapter 1 The basics ENWWHelpful software for increased flexibility Included with the product is a CD-ROM that contains the printing-system softwa

176 Chapter 10 Problem solving ENWWEvent log pageThe first page of the event log contains the following information:1 Current Page Count indicates the

ENWW Checking the MFP configuration 177Printing a paper path testThe paper path test can be used to verify that various paper paths are working proper

178 Chapter 10 Problem solving ENWW

ENWW Overview 179ASpecificationsOverviewThis section presents some of the product specifications.● Paper weight equivalence table● Media specification

180 Appendix A Specifications ENWWPaper weight equivalence table Use this table to determine approximate equivalent basis weight in weight specificati

ENWW Paper weight equivalence table 181Printing suppliesItem Part numberDescription or usePrint cartridge C8543X average of 30,000 pages at 5% coverag

182 Appendix A Specifications ENWWHP MultiPurpose PaperLetter (8.5 x 11 inches), 500 sheets/ream, 10-ream cartonLetter (8.5 x 11 inches), 500 sheets/r

ENWW Media specifications 183Media specificationsHP LaserJet products produce excellent print quality. This MFP accepts a variety of media, such as cu

184 Appendix A Specifications ENWWSupported sizes of paper for input and output Note For more information on an HP output device, see the Installation

ENWW Media specifications 185Upper bin Up to 125 sheets● Standard sizes: Letter, Legal, Executive, ISO A3, ISO A4, ISO A5, 11 x 17, JIS B5, JIS B4, J

ENWW Helpful software for increased flexibility 15Update NowIf you have modified the configuration of the MFP since installation, the driver can be au

186 Appendix A Specifications ENWWMultifunction finisherUp to 1,000 sheets of stacked 75 g/m2 (20 lb bond) for Letter and A4 (up to 50 sheets stapled)

ENWW Media specifications 187Supported types of paperUse settings on the MFP control panel to select the following types of paper and other print medi

188 Appendix A Specifications ENWWLabelsTo avoid damaging the MFP, use only labels recommended for use in monochrome laser printers. Never print on th

ENWW Media specifications 189Envelope constructionEnvelope construction is critical. Envelope fold lines can vary considerably, not only between manuf

190 Appendix A Specifications ENWWEnvironmental specificationsPower consumptionPower requirementsWARNING! Power requirements are based on the country/

ENWW Environmental specifications 191Acoustical specificationsNote Configuration tested: Base unit printing and scanning continuous with ADF on A4 pap

192 Appendix A Specifications ENWWOperating environmentOperating temperature10 to 32.5°C (50 to 91°F)Relative humidity10 to 80%Storage temperature-40t

ENWW Overview 193BControl panel menusOverviewThe control panel menu layout represents an attempt to show the menus used by all end users while protect

194 Appendix B Control panel menus ENWW• I/O submenu• Resets submenu● The Fax menu is used to set options for sending and receiving faxes.● The Diagno

ENWW Retrieve job menu 195Retrieve job menuNote If no private, stored, quick copy, or proof-and-hold jobs are stored on the MFP hard disk or RAM memor

16 Chapter 1 The basics ENWWNote If your system did not automatically check the Internet for the latest drivers during software installation, you can

196 Appendix B Control panel menus ENWWPaper handling menu When paper handling settings are correctly configured through the control panel, you can pr

ENWW Configure device menu 197Configure device menuThis menu contains all administrative functions.Originals submenu Although you can gain access to e

198 Appendix B Control panel menus ENWWCopying submenuEnhancement submenuItem Values ExplanationNUMBER OF SIDES=112Indicates whether images should be

ENWW Configure device menu 199Sending submenuItem Values Options ExplanationE-MAIL SCAN PREFERENCE= COLORFILE TYPE=PDFFILE SIZE= STANDARDRESOLUTION=15

200 Appendix B Control panel menus ENWWPrinting submenuSome items in this menu are available from a software application, or from the driver (if the a

ENWW Configure device menu 201DUPLEX BINDING=LONG EDGELONG EDGESHORT EDGEAllows the user to change the binding edge for duplex printing. The menu item

202 Appendix B Control panel menus ENWWPCL submenuItem Values ExplanationFORM LENGTH=60 5 to 128 Sets vertical spacing from 5 to 128 lines for default

ENWW Configure device menu 203Print quality submenuSome items in this menu are accessible from a software application, or from the driver (if the appr

204 Appendix B Control panel menus ENWWSystem setup submenuItems in this menu affect the MFP function. Configure the MFP according to your printing ne

ENWW Configure device menu 205SHOW ADDRESS=OFF AUTOOFFSets whether or not the MFP IP address will be shown with the Ready message. If this value is “o

ENWW Helpful software for increased flexibility 17Gaining access to the printer driversUse one of the following methods to gain access to the printer

206 Appendix B Control panel menus ENWWAUTO CONTINUE=ON ONOFFDetermine how the MFP reacts to errors.ON: If an error prevents printing, the message is

ENWW Configure device menu 207I/O submenuItems in the I/O (input/output) menu affect the communication between the MFP and the computer.Parallel input

208 Appendix B Control panel menus ENWWEmbedded Jetdirect submenu Item Options Values ExplanationTCP/IP ENABLEHOST NAMECONFIG METHODMANUAL SETTINGSONO

ENWW Configure device menu 209TCP/IP DEFAULT IPPRIMARY DNSSECONDARY DNSPROXY SERVERPROXY PORTAUTO IPLEGACY .A link-local IP address 169.254.x.x will b

210 Appendix B Control panel menus ENWWResets submenu Note Use this menu with caution. You can lose buffered page data or MFP configuration settings w

ENWW Diagnostics menu 211Diagnostics menu Item Options Values ExplanationPRINT EVENT LOGGenerates a localized LIFO (last in, first out) list of the 50

212 Appendix B Control panel menus ENWWService menuThe Service menu is locked. A service technician must type a PIN to open the menu.CONTROL PANEL LED

ENWW Overview 213CMFP memory and expansionOverviewThis appendix includes:● Determining memory requirements● Installing memory● Checking memory install

214 Appendix C MFP memory and expansion ENWWInstalling memoryTo install DDR memory DIMMsUse this procedure to install additional memory. Before you be

ENWW Installing memory 2153 Loosen the two captive thumb screws on the back of the MFP.4 Grasp the screws and pull the formatter board out of the MFP.

18 Chapter 1 The basics ENWWSoftware for Macintosh computersThe HP installer provides PostScript Printer Description (PPD) files, Printer Dialog Exte

216 Appendix C MFP memory and expansion ENWW6 Press the DIMM straight into the slot (press firmly). Make sure the locks on each side of the DIMM snap

ENWW Installing memory 217To install a compact flash memory cardCAUTION Do not insert a flash memory card that is designed for use with a digital came

218 Appendix C MFP memory and expansion ENWW5 Press the compact flash straight into the slot.CAUTION Do not insert the flash memory card at an angle.N

ENWW Checking memory installation 219Checking memory installationFollow this procedure to verify that DDR DIMMs and flash memory cards are installed c

220 Appendix C MFP memory and expansion ENWWWeb access featureUsing the Web access featureThe MFP comes equipped with a Web access feature. U the Web

ENWW Environmental product stewardship program 221DRegulatory informationEnvironmental product stewardship programProtecting the environmentHewlett-Pa

222 Appendix D Regulatory information ENWWPlasticsPlastic parts over 25 grams are marked according to international standards that enhance the ability

ENWW Environmental product stewardship program 223Material safety data sheetsMaterial Safety Data Sheets (MSDS) can be obtained by contacting the HP w

224 Appendix D Regulatory information ENWW

ENWW Overview 225EAdministration tasksOverviewThis section presents some of the system administrator tasks.● Embedded Web server● Configuring and veri

ENWW Helpful software for increased flexibility 19HP LaserJet UtilityUse the HP LaserJet Utility to control features that are not available in the pri

226 Appendix E Administration tasks ENWWEmbedded Web serverThe embedded Web server allows you to display status information, change settings, and mana

ENWW Configuring and verifying an IP address 227Configuring and verifying an IP addressTCP/IP addresses can be assigned and configured on an HP Jetdir

228 Appendix E Administration tasks ENWW6 Click the network link located on the left side of the configuration screen.7 Type the new IP information. Y

ENWW Digital sending configuration applet 229Preferences settingsUse the Preferences settings to perform the following tasks:● set the following defau

230 Appendix E Administration tasks ENWW8 Type the LDAP gateway. Use the same procedure as for the SMTP gateway.After you type the SMTP and the LDAP g

ENWW Using control panel menus 231Using control panel menusFor a complete list of control panel items and possible values, see Control panel menus. wh

232 Appendix E Administration tasks ENWWSoftware for networksHP Web Jetadmin softwareHP Web Jetadmin is a browser-based management tool and should be

ENWW Diagnostics menu 233Diagnostics menuSystem administrators can use this menu to isolate parts, and to troubleshoot jam and quality issues.Item Val

234 Appendix E Administration tasks ENWW

ENWW Getting more out of help 235FUsing the HTML Help ViewerThe following topics provide information about navigating and using this HTML Help User Gu

20 Chapter 1 The basics ENWWInstalling Windows printing system software for networksThe software on the CD-ROM supports network installation with a M

236 Appendix F Using the HTML Help Viewer ENWWTo create a list of favorite help topics 1 Locate the help topic you want to make a favorite topic. 2 C

ENWW Using the shortcut menu commands 237Using the shortcut menu commands There are several commands on the shortcut menu that you can use to display

238 Appendix F Using the HTML Help Viewer ENWW

ENWW Using F6 to switch between the Navigation and Topic Panes 239GUsing accessibility shortcut keys in the Help Viewer The following topics describe

240 Appendix G Using accessibility shortcut keys in the Help Viewer ENWWShortcut keys for the Contents tabShortcut keys for the Index tabShortcut key

ENWW Shortcut keys for the Favorites tab 241Shortcut keys for the Favorites tabTo display the Favorites tab. ALT+ITo add the currently displayed topic

242 Appendix G Using accessibility shortcut keys in the Help Viewer ENWW

ENWW Index 243IndexNumerics2000-sheet input tray. See Tray 43000-sheet stackerbins 54capacity 9features 92jams, clearing 129ordering 11paper sizes su

244 Index ENWWbuttonscontrol panel 42copy-screen 74e-mail screen 82Ccables, troubleshooting 146, 168calibration, trays 62Cancel button, copy-scre

ENWW Index 245custom medialoading 37, 50loading trays 49printing 59sizes supported 184tray selection 66tray settings 40, 200cut-off pages, troubl

ENWW Helpful software for increased flexibility 21Installing Macintosh printing system software for networksThis section describes how to install Maci

246 Index ENWWEIO diskDevice Storage Manager 231erasing 103features 10file directory, printing 195job retention 204locking 105not recognized 167or

ENWW Index 247Hhard diskDevice Storage Manager 231erasing 103features 10file directory, printing 195job retention 204locking 105not recognized 167

248 Index ENWWjob retentioncopying 79error messages 152features, accessing 67limit, setting 204private jobs 67proof and hold 71QuickCopy 70Retrie

ENWW Index 249mediacurl, troubleshooting 160custom, loading 37default image size setting 200first page, different 63fuser modes 203HP, part numbe

250 Index ENWWorientation, pagedefault 202duplexing options 60loading paper 48Originals submenu 197OS/2 support 14, 16output qualitycleaning page,

ENWW Index 251printingbasic instructions 53cleaning page 118envelopes 55event log 176private jobs 68proof and hold jobs 71QuickCopy jobs 70store

252 Index ENWWShow me how Help 45sizes, paperselecting trays by 66supported 184tray settings 40skewed pages, troubleshooting 160Sleep modepower co

ENWW Index 253toneradhesion problems 187checking level 117density settings 204loose, troubleshooting 159smear, troubleshooting 159specks, trouble

254 Index ENWWtroubleshootingADF misfeeds 114bins 166blank pages 163checklist 161control panel messages 144control panel, blank 161curled pages 1

22 Chapter 1 The basics ENWW3 Double-click the HP LaserJet Installers folder.4 Follow the instructions on the computer screen.5 Double-click the Inst

© 2004 Hewlett-Packard Development Company, L.P.www.hp.com*Q3726-90907**Q3726-90907*Q3726-90907

ENWW Helpful software for increased flexibility 23To remove software from Macintosh operating systemsDrag the HP LaserJet folder and PPDs to the trash

24 Chapter 1 The basics ENWWEmbedded Web serverThis MFP is equipped with an embedded Web server, which provides access to information about MFP and n

ENWW Embedded Web Server 25Communicating by using the HPJetdirect embedded print serverThe MFP has an embedded print server. If you cannot communicate

hp LaserJet 9040mfp/9050mfp User Guide

26 Chapter 1 The basics ENWWYou can also use the embedded Web server to perform the print-job management functions that would usually be done at the

ENWW HP Toolbox 27To view HPToolboxOn the Start menu, select Programs, select HP LaserJet 9040mfp/9050mfp, and then select HP LaserJet Toolbox.Note Yo

28 Chapter 1 The basics ENWWSet up status alerts pageOn the Set up status alerts page, you can choose to turn alerts on or off, specify when the MFP

ENWW Loading input trays 29Loading input traysThis section contains information about loading standard- and custom-size media into the four input tray

30 Chapter 1 The basics ENWW3 Adjust the paper guides so they lightly touch the paper stack, but do not bend the paper. 4 Make sure the paper fits un

ENWW Loading input trays 318 Open Tray 1.9 Load paper according to size and finishing options. See Orienting media for information about loading prepr

32 Chapter 1 The basics ENWWLoading Trays 2, 3, and 4Trays 2 and 3 hold up to 500 sheets of standard media. Tray 4 holds up to 2,000 sheets of standa

ENWW Loading input trays 333 Adjust the front (X) paper guide by pressing the tab on the guide and set the guide to the correct paper size.4 Load (ori

34 Chapter 1 The basics ENWW6 Close the tray.7 Look at the control panel within a few seconds of closing the tray. (Open and close the tray if the ti

ENWW Loading input trays 35To load undetectable standard-size paper in Trays 2, 3, and 4 Follow this procedure to load undetectable standard-size pape

Copyright and License © 2004 Copyright Hewlett-Packard Development Company, L.P.Reproduction, adaptation or translation without prior written permissi

36 Chapter 1 The basics ENWW5 Adjust the left paper guide by pressing the tab on the guide and slide the guide until it gently touches the paper6 Adj

ENWW Loading input trays 379 Look at the control panel within a few seconds of closing the tray. (Open and close the tray if the time has already elap

38 Chapter 1 The basics ENWW4 Load (orient) the paper according to size.Note See Orienting media for instructions on loading preprinted, letterhead,

ENWW Loading input trays 398 Note the orientation of the paper, as well as the value of the X dimension and the Y dimension. The X and Y dimensions ar

40 Chapter 1 The basics ENWWConfiguring the trays by using the Paper Handling menu You can configure the paper type and size for the input trays wi

ENWW Overview 412The control panelOverviewThe MFP control panel has a touch-screen graphical display that offers an integrated approach to copying, e-

42 Chapter 2 The control panel ENWWControl-panel layoutThe control panel includes a touch-screen graphical display, job-control buttons, a numeric key

ENWW Control-panel layout 43Control panel featuresFeatures/KeysFunctionProvides access to “What is this?” Help. This function is embedded in the touch

44 Chapter 2 The control panel ENWWHome screen navigationUse the following control-panel elements in the graphical display to gain access to MFP featu

ENWW Help system 45Help systemAt any time, you can gain access to the help system on the touch screen of the graphical display. “What is this?” HelpTh

ENWW Contents iiiContents1 The basicsOverview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

46 Chapter 2 The control panel ENWW

ENWW Overview 473PrintingOverviewThis chapter addresses the following topics: ● Orienting media● Basic printing instructions● Selecting the output bin

48 Chapter 3 Printing ENWWOrienting mediaOrient media types and sizes according to the tray from which the media will print and according to whether t

ENWW Orienting media 49Letter or A4, including letterhead(weights up to 199 g/m2)(53 lb bond) 2, 3, or 4 No* Long edge toward feed direction; side

50 Chapter 3 Printing ENWWOther standard sizes and custom sizes(weights up to 216 g/m2)(58 lb bond)NOTEFor better duplexing performance, set the size

ENWW Orienting media 51Prepunched letter or A4(weights up to 216 g/m2)(58 lb bond) NOTEFor better duplexing performance, set the size and type for Tra

52 Chapter 3 Printing ENWWAlternate Letterhead mode Windows printer drivers include an Alternate Letterhead mode, which is configured on the Device S

ENWW Basic printing instructions 53Basic printing instructionsThis section provides instructions for printing when you want to set options for the MFP

54 Chapter 3 Printing ENWWSelecting the output binThe MFP has at least two output bin locations: the ADF output bin (1) and the output bin on the on t

ENWW Printing on envelopes 55Selecting an output locationIt is recommended that you select an output location (bin) through your program or driver. (W

iv ENWWDifferent first page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

56 Chapter 3 Printing ENWW2 Load up to 10 envelopes in the center of Tray 1 with the side to be printed on facing up, and the postage end toward the M

ENWW Printing on envelopes 572 Open the left door. WARNING! Avoid touching the adjacent fusing area. It can be hot.3 Locate and lift up the two blue l

58 Chapter 3 Printing ENWWTo print on envelopes from a program1 Load envelopes into Tray 1.2 In your program or in the printer driver, select Tray 1,

ENWW Printing on special paper 59Special cautions:● Do not load Tray 1 to capacity because labels are heavier than paper.● Do not use labels that are

60 Chapter 3 Printing ENWWPrinting on both sides of paper (duplexing) You can set the MFP to print automatically on both sides of the paper.CAUTION Ne

ENWW Using features in the printer driver 61Using features in the printer driverWhen you print from a software program, many of the MFP features are a

62 Chapter 3 Printing ENWWSetting the registration Use the Set Registration feature to center the front and back images on a page that has been duplex

ENWW Different first page 63Different first pageTo print a different first page Follow these instructions for printing a first page that is differen

64 Chapter 3 Printing ENWWIncluding a blank back pageThis option allows you to add blank pages to the end of a print job.For Windows, select Use diffe

ENWW Customizing Tray 1 operation 65Customizing Tray 1 operationCustomize Tray 1 to fit your printing needs.The MFP can be set to print from Tray 1 in

ENWW v6 Faxing7 Output devicesOverview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

66 Chapter 3 Printing ENWWSpecifying paper to print onYou can configure the MFP to select paper by type (such as plain or letterhead) and size (such a

ENWW Job storage features 67Job storage featuresThe following special job features are available for this MFP:● Private jobs: When you send a private

68 Chapter 3 Printing ENWWReleasing private jobs You can print a private job at the control panel after the job has been sent to the MFP.To release pr

ENWW Job storage features 69Printing a stored jobAt the control panel, you can print a job that is stored on the MFP hard disk.To print a stored job1

70 Chapter 3 Printing ENWWCreating a QuickCopying jobThe QuickCopy feature prints the requested number of copies of a job and stores a copy on the MFP

ENWW Job storage features 71Proofing and holding a jobThe proof and hold feature provides a quick and easy way to print and proof one copy of a job an

72 Chapter 3 Printing ENWW

ENWW Overview 734CopyingOverviewThis MFP can function as a standalone, walk-up copier. It is not necessary to install the printing system software on

74 Chapter 4 Copying ENWWCopy-screen navigation Navigate through the control panel features and options by using the touch-screen graphical display.1.

ENWW Basic copying instructions 75Basic copying instructionsThis section provides the basic instructions for copying. Standard paper sizes are automat

vi ENWWDetecting MFP problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161Determini

76 Chapter 4 Copying ENWWNote The page icon in the Original section of the graphical display shows a representative image of the original document.7 M

ENWW Basic copying instructions 77Copying by using the scanner glassUse the scanner glass to copy small, lightweight (less than 46 g/m2 or 12 lb), or

78 Chapter 4 Copying ENWWUsing Job ModeUse the Job Mode feature to build a single print job from multiple scans. You can use either the ADF or the sca

ENWW Copying multiple sized originals 79Background removalIf you copy a document that is printed on colored paper, or if you use two-sided copying, yo

80 Chapter 4 Copying ENWWSelecting the output binYou can select an output bin for copy jobs by using the MFP control panel. For more information about

ENWW Overview 815E-mailOverviewThe MFP offers color-scanning and digital-sending capabilities. By using the control panel, you can scan black-and-whit

82 Chapter 5 E-mail ENWWE-mail screen navigation Use the touch-screen graphical display to navigate through the control-panel options.Help buttonFor H

ENWW E-mail screen navigation 83Clear All buttonTouching the Clear All button clears all text and fields that you have typed.User-attention error mess

84 Chapter 5 E-mail ENWWE-mail basicsIntroduction to e-mailThe MFP e-mail feature offers the following benefits:● Sends documents to multiple e-mail a

ENWW E-mail basics 853 If prompted, type your user name and password. For more information, see DSS authentication.4 Type the information that is need

ENWW viiSaving resources (permanent resources). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .219Web access feature .

86 Chapter 5 E-mail ENWWUsing the address bookYou can send e-mail to a list of recipients by using the address book feature of the MFP. See your syste

ENWW Using the address book 87Local address bookUse the local address book to store frequently-used e-mail addresses. The local address book can be sh

88 Chapter 5 E-mail ENWWTyping e-mail body textUse the body text feature to type a message when sending e-mail. When you type a message, the e-mail th

ENWW 896FaxingThe MFP supports analog fax capabilities. You can purchase the analog fax separately, see Parts and accessories for ordering information

90 Chapter 6 Faxing ENWW

ENWW Overview 917Output devicesOverviewThis chapter includes information on the following output devices:● 3,000-sheet stacker● 3,000-sheet stacker/st

92 Chapter 7 Output devices ENWW3,000-sheet stackerPaper handling features● Stacks up to 3,000 sheets of A4- or Letter-size paper● Stacks up to 1,500

ENWW 3,000-sheet stacker/stapler 93Loading staples 1 Move the stacker/stapler away from the MFP.2 Open the stapler unit door.3 On the empty staple car

94 Chapter 7 Output devices ENWW4 Insert the new staple cartridge, and push down on the green tab so that the cartridge locks into place.5 Close the s

ENWW Multifunction finisher 95Multifunction finisherPaper handling features● Stacks up to 1,000 sheets of A4- and letter-size paper or up to 500 sheet